University of Montevallo
Documentation Guidelines for Medical, Mobility,
Or Sensory Disabilities
 

The letter or report should come from the appropriate licensed professional, such as the treating physician, orthopedist, physical therapist, ophthalmologist, audiologist, speech pathologist, as appropriate. Please see the General Documentation Requirements for other important information about the source of documentation, as well as the report itself.

Documentation must be current, preferably no more than two years old. However, depending on the nature of the disability, more recent documentation may be requested. In certain circumstances, with permanent, stable conditions, older documentation may also be acceptable. The purpose of the documentation is to substantiate the need for services based on the student's current functioning.

In order to determine eligibility for services, the University requires specific information about the student's impairment and how this impairment creates a substantial limitation to a major life activity. Toward that end, we request the following information:

1. Clearly stated clinical diagnosis, ruling out alternative explanations/diagnoses
2. Description of this student’s current symptoms, with approximate date of onset and last contact with the student, if relevant
3. Identification of the major life activities affected by this disorder such as walking, learning, seeing, hearing, sleeping, etc. (The severity of the condition and substantial impact caused by the disability is necessary in order to determine eligibility.)
4. Current treatments/medications, including side effects or other impact of the treatments/medications
5. Recommendations for accommodations to equalize this student's educational opportunities at the postsecondary level. Accommodations must be logically supported by the documentation; therefore, if the connection is not obvious, inclusion of the rationale is encouraged. The intensity of duration of the accommodations, if temporary or highly variable, should be addressed.
6. Any other information relevant to the student's individual needs.

Please forward the documentation or any questions to:

Disability Support Services
University of Montevallo
Station 6250
Montevallo, AL 35115-6250

205-665-6250 V/TTY

205-665-6255 Fax

mccuned@montevallo.edu

vdubose@montevallo.edu

Revised 2/07

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